Attendance
i. Onesmo Olengurumwa-chairman-LHRC
ii. Mariagoreth Charles- invitee----SJMC
iii. Elias Mhegera----------- secretary- MISA
iv. Ngollo George ----------member---LEAT
v. Rose Mwalongo---------member---LHRC
vi. Salama Ramadhani -----member---ZAFELA
vii. Francis Uhadi------------member---HAKIARDHI
viii. Jabir Idrisa ---------------member---MWANAHALISI
ix. Kambibi Kamugisha----member---SAHRINGON
x. Moson Moti--------------member---TPCF
xi. Abdillah Ally------------member---SANA
xii. Yeama Thomson---------invitee-----JHR (Siera Leone)
xiii. Juma Kapipi -------------invitee-----C/Ten
Absence with notification
i. Janet Mwenda Talawa
ii. Christopher Kidanka
Agenda
i. Opening the meeting
ii. Greetings, self introduction and assessing the quorum
iii. Reading minutes of the last meeting and the constitution draft
iv. Adoption of the agenda
Matters arising and reviewing the constitution of human rights
defenders in Tanzania
v. Amendment if the constitution
vi. Appointing members of the board of the Tanzania human rights defenders (THRDs), and its secretariat
vii. A.O.B
viii. Closing the meeting
1. OPENING OF THE MEETING
The meeting was opened by the chairperson Mr Onesmo Olengurumwa at 9.30 in the morning. He started by introducing visitor(s), Ms Yeama Thomson from Sierra Leon, journalists for human rights, and Juma Kapipi from Channel Ten who is currently under the care of the LHRC, following intimidation against him due to his work in Tabora urban where there was a commotion leading to a death of one person. After the introduction of these two visitors the chairperson introduced one Mariagoreth Charles who happened to be new to some members.
2. GREETINGS AND ASSESSING THE QUORUM
Members of the floor were allowed were allowed to greet each other an exercise that was followed by self introduction due to the fact that there were some new faces introducing their organizations. There after members assessed the quorum in order to give justification of the meeting, the quorum was sufficient hence it was allowed to continue.
3. READING MINUTES OF THE PREVIOUS/LAST MEETING
Minutes of the last meeting and the draft of the constitution were read
4. ADOPTION OF THE AGENDA
4.1. Matters arising: members were allowed to discuss
matters that arose from the minutes of the last meeting
and the draft of the constitution that was tabled before them.
4.2. Reviewing the constitution of human rights defenders in Tanzania
The chairman of the meeting briefed members on the background,
and need for the formation of the HRDs coalition in Tanzania.
He gave examples of such organizations and their functions
in other areas. Moreover he gave an example of the mother body,
the East and Horn of Africa Human Rights Defenders
Network (EHAHRDN), and other such bodies.
Members discussed the types of membership as stipulated in
the constitution namely; individual, institutional, honorary etc.
It was decided that the list of abbreviations be added to the constitution
and that the abbreviation of the coalition now should be THRD
instead of TAHRDECO as suggested earlier.
OUR MOTTO: HRD ID BETTER LIVE THAN DEAD
Moreover it was decided that the font size must be rectified in order
to be consistent, while what appears as 3.1 should read as
strengthen networking and information with other networks.
What appears as 3.3 in the draft constitution should be omitted,
hence only five objectives now remain in the list.
4.3 and 4.4 now should be combined to make identify,
and create data base of THRDs. In the number 4.5
the words at national, regional and international level should be added
A sentence beginning with now this memorandum should be
followed by the abbreviation THRDs similarly interpretation should
start with the same abbreviation
ON MEMBERS
3.1. (i) Individuals should bring their CV/track record and three
recommendation letters
3.1. (ii) the second line should read aims and objectives of the coalition .
3.2. criteria not creteria
Full membership
(i) Admission
(ii) On admission
Procedures
Submission of the following will apply
• -bullets for the rest of the remaining
The first sentence-admission after paying all the prescribed annual fees
Exit qualifications must be highlighted
CESSATION OF MEMBERSHIP
A failure to pay fees for two years consecutively then should be
expected to be terminated
ARTICLE 6
Functions and powers of the General Assembly
ARTICLE 7
Board of directors should be 9 based on the representation of
THRD stakeholders and thematic representation
ARTICLE 10
First sentence re-elected
ARTICLE 11
Members of the Board of Directors must posses academic
level minimum….
There must be a definition of maturity as construed in the constitution of
the United Republic of Tanzania
ARTICLE 12 (2)
The quorum is two third
(a) chairman of the Board of Directors
ARTICLE 14-
Remove the full stop after 28 days
ARTICLE 15
Powers of the coordinator
(b) presiding the meetings of the coalition, remove (b)
(c) shall be secretary of the Board of Directors
(d) submit report to the Board of Directors
ARTICLE 17
Head of Finance and Administration
ARTICLE 18
Functions of the members of the Board of Directors this now should me blended together with the Article 8 which mentions the functions of the Board of Directors
ARTICLE 19
Head of Finance and Administration (HFA)
Remover treasurer wherever it is and put HFA instead, remove the (a) after c and then put (d) and the Roman i, ii, iii, iv, up to xii
There is confusion in numbering 19, 20 and 21 these must be taken care of
ARTICLE 21
Suspensions of the directors merge this with Article 9, like wise treasure must be changed to HFA
ARTICLE 23
GENERAL ASSEMBLY
Give two fully paid up NGOs-CSOs
ANNUAL GENERAL MEETING
The abbreviation (AGM) should be used to reduce words
ARTICLE 24
The word Board of Directors must replace Board whenever it appears
ARTICLE 26
Chairman of the Board of Directors
Whenever there is the word coordinator it must be replaced by chairperson or chairman
26 (1) maintain coordination
STRUCTURE OF THE COALITION
Board of Directors
Coordinator
Head of Finance and Administration
Programme Staff
Supporting Staff
ARTICLE 28
Merge with the functions of the coordinator
ARTICLE 29
The word business to be redefined in order to remove confusion
ARTICLE 31
Removed
ARTICLE 32 & 33 OK
ARTICLE 34
The word is finance
ACCEPTED RATES FOR APPLICANTS
Individuals- application fee 20,000/=
Membership fee 30,000/=
Organization application fee 50,000/=
Membership fee 100,000/=
ARTICLE 35 & 36 OK
ARTICLE 37
Remove under the charge put under the control of coordinator of the coalition
Section c of this article needs rephrasing
Elected Board of Directors
Mr Francis Kiwanga-LHRC-chairman-M
Ms Harusi Mpatani—ZLSC-vc-chairperson-F
Other member
i. Executive Director-ZAFELA-F
ii. Executive Director-TAWLA-F
iii. Executive Director –SAHRINGON-F
iv. Executive Director MISA-Tan-M
v. Managing Director-MwanaHalisi-M
vi. Executive Director-TPCF –M
vii. Executive Director-LEAT-M
Gender balance 5 males, 4 females
Coalition Coordinator-Onesmo Olengurumwa -LHRC
Head Finance and Administration –Elias Mhegera-MISA-Tan
FUTURE WORK
DRAFTERS FOR THE FINAL WORK
I. Mariagoreth Charles
II. Rose Mwalongo
III. Elias Mhegera
PREPARATION FOR LAUNCHING OF THE COALITION
List of invitees
i. Guest of Honour
Hassan Shire-EAHDP
Other invitees
ii. AU-HR rappoteur
iii. Colaition Hq –Uganda
iv. EU-HR coordinator
v. Some Embassy officials
vi. UNDP resident director
vii. UNHCR-resident director
viii. Tanzanian Government-Minister Ministry of Legal Affairs
ix. Chairperson-CHRAGG
x. Universities-heads of HR clubs
xi. Heads faculties of law and arts
xii. Editors Forum
xiii. TLS
xiv. Leaders of religious organizations
xv. MPs in individual capacity(to be decided later on the composition)
xvi. Representatives from the judiciary eg the CJ himself
xvii. Trade Unions
xviii. Artistes
xix. Representatives from the Zanzibar Revolutionary Government
xx. CETA-Civic Education Teachers Association
xxi. KAS-Konrad Adaenuer Stiftung
Prospective venue
Kharimjee Hall
Prospective funders
EU
Ford Foundation
LHRC
EAHRDP
KAS
Embassies –Danish
Norwegian
NPA-Norway People’s Aid
NORAD
Other organizations
CCT, BAKWATA, TEC
Main coordinators
Onesmo Olengurumwa to be assisted by the LHRC staff and the Head of Finance-Elias Mhegera
Initial work
i. Every one to provide their photographs for profiles ready for preparation of a database
ii. Media engagement
iii. Cluster identification
iv. Creation of HRDs database and identifying thematic areas
v. Creation of awareness
vi. Establishing of zones
vii. Preparation of application forms and their circulation
viii. Opening of website
ix. Opening of account books
x. Email, blog, face book, twitter
xi. Announcing the contact person i.e. the coordinator
xii. Opening a bank account at the CRDB
xiii. Designing a logo
IN PIPELINE
i. Enactment of a news letter
ii. Enactment of a journal
iii. Establishing a working lab to store photographs, and working tools like still pictures and video cameras
So far only one person Ms Mariagoreth Charles has contributed 10.000/=for the coalition
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